Research Periods Abroad

The PhD student with or without a scholarship who intends to partecipate to a research period abroad must submit a specific request, authorized by the Coordinator, to the PhD Office at least one month before departure.

For periods longer than 6 consecutive months, the favorable opinion of the Academic Board is required.

For scholarship holders, there is a 50% increase of the scholarship for each duly certified day of stay abroad. This increase cannot be used for stays in the country of birth, citizenship, residence and domicile of the student. The increase cannot be paid for periods of less than 15 continuous days.

The maximum overall period of stay abroad is twelve months. This period can be extended up to an overall maximum of eighteen months for students with joint supervision of PhD thesis (Cotutele) with foreign subjects or for doctorates activated through the stipulation of agreements or the constitution of consortia. Co-supervised PhD students follow the same procedure for stays abroad.

• The increase of the scholarship for periods of less than three months is paid at the end of the period.
• For periods longer than/equal to three months, an advance payment of the increase equal to 60% of the total amount is foreseen, the remaining 40% will be paid at the end of the period.

PhD students who intend to extend their stay abroad beyond the expected return date must send the appropriate form to the PhD Office in which the Coordinator authorizes them to extend their period abroad. The two periods must be continuous.

In the event that the research period abroad should undergo changes or short trips from the city in which the stay takes place, the doctoral student is obliged to communicate it to the following addresses contratti.appalti@uniurb.it and to dottorato@uniurb.it

The insurance policies activated by the University of Urbino for enrolled doctoral students are effective only and exclusively during the participation in all the educational and practical activities provided by the University / Research Center / Library / host company.

Before leaving

At least one month before departure, the following documentation must be sent to the PhD Office:

• the completed and signed foreign period attendance request form, endorsed by the PhD Coordinator or Coordinator, when the continuous stay is less than or equal to six months. If the period is longer than six months, authorization must be obtained from the Academic Board, and the date of the resolution must be indicated on the form.           
• the invitation letter released by the host institution;
• the outward ticket (within 5 days of arrival abroad).

Return

Within 5 days from the return to Italy, the following documentation must be sent to the PhD Office:

• certificate of attendance relating to the period actually spent abroad issued by the host institution;
• the return travel ticket;
• the return from abroad form signed by the Coordinator.

Health insurance

For information on healthcare during research periods abroad, and in particular to check whether it is necessary to take out private insurance or whether the Tessera Europea di Assicurazione Malattia - TEAM is sufficient, we recommend consulting the specific interactive guide "Se parti per..." del Ministero della Salute.